Creating an ATS-friendly resume is a highly effective way to increase your interview chances and shift the job search odds more in your favor. In this article, we’re talking about how to optimize your resume for applicant tracking systems (ATS) by including job-specific keywords and using a parsable format.
What is an applicant tracking system?
Before you can discover what an ATS resume is, it’s important to make sure you’re clear on what ATS means. An applicant tracking system (ATS) is a human resources software that allows employers to organize large numbers of applicant resumes. Recruiters and hiring managers can search their ATS by keyword to discover well-matched applicants. You can improve your chances of grabbing a recruiter’s attention by optimizing your resume keywords and ensuring your resume sections are easily identified by the ATS.
The most important element of an ATS resume: keyword optimization
Optimizing the keywords on your resume is essential to creating a resume for ATS that doesn’t slip through the cracks.
ATS analyzes the content of your resume to allow recruiters to search for keywords. Some ATS even automatically rate your resume based on how well your content matches the job description. These are two ways that recruiters can cherry-pick candidates without looking through every single resume.
Accurately predicting which words the recruiter will type into the search bar is one of the best ways to get noticed in an ATS. Recruiters are likely to search for:
- Job titles, like software engineer, administrative assistant, or distribution coordinator
- Hard skills, like marketing, customer service, editing, or Microsoft Excel
The best indicator of which words they’ll search is the job description. Include the job title in your resume headline if possible. Then notice which hard skills—learned skills based on experience and training—appear early or multiple times in the job description, as seen below with the term “marketing.”
Prioritize skills that are used multiple times in the job description.
Tailor your resume to the job description
Including the right search terms is only half the keyword battle. Some ATS automatically compare the entirety of your resume content to the job description. Recruiters can then sort applicants based on how well they “match” the job description. If your resume doesn’t have a high match rate, the recruiter might not consider you for the role.
The ATS Taleo can compare your resume to the job description and assign a match rate, known as “Req Rank.”
To increase your ranking in these ATS, match any and all applicable titles, skills, and other keywords found in the job description. They key word is “applicable.” Don’t lie!
ATS resume formatting for easy parsing
The way you design your resume can also have an effect on how ATS interact with it. Many top ATS strip out as much formatting as possible in order to analyze and parse the plain text. This helps with the searches and rankings mentioned above, but also allows some ATS to import your resume content into a uniform candidate profile.
How accurately your ATS resume is analyzed and parsed will depend on some of your formatting choices. In short, keep formatting simple.
Use standard headings
When an ATS like iCIMS tries to import your information into a digital applicant profile, it looks for specific headings and formatting structures. Use straight-forward headings to clearly label your work experience. For example:
- Work History
- Work Experience
- Professional History
- Professional Experience
Avoid tables, columns, headers, and footers
Using tables and columns are a great way to help organize your ATS resume and get the most use out of your space, especially if you’re trying to fit everyone on a single page. Headers and footers also help save space, and provide a seemingly logical place to keep your name and contact information.
Unfortunately, when an ATS strips out the formatting of your resume, these features might cause errors that can result in critical information getting garbled. An ATS text parser might end up reading table content out of order and losing header information in certain file formats.
Tailoring your resume with the right keywords and creating a simple, parseable format are the most important steps to beating ATS. An optimized ATS resume keeps your application in play longer and increases your interview chances.
Find out if your resume is ATS-ready