how to use jobscan

 Why Resume Optimization Matters

The more effectively you can tailor your resume for a specific job, the better your chances. Generic resumes are a dime a dozen and unlikely to do well in an applicant tracking system (also known as an ATS). Using Jobscan, you can easily optimize your resume against any job description and make yourself a top candidate.

Jobscan Introduction

Jobscan is a tool that gives job seekers an instant analysis of how well their resume is tailored for a particular job and how it can be even better optimized for an ATS.

Just visit Jobscan and either paste in the text of your resume or upload a Word or PDF file, then paste the text of the job posting you’re interested in.

Match Rate

The resume match rate is a score (0% to 100%) based on how well your resume matches up with the job description you selected. Jobscan recommends aiming for a match rate of at least 80%.

Your match rate is based on these priorities, in order:

  • 1. Hard skills
  • 2. Education level (only when an advanced degree is included in the job description)
  • 3. Soft skills
  • 4. Job Title
  • 5. Other one-word keywords

Resume word count and measurable results are not factored into the match rate.

When you scan your resume, you may find that there are 15 or more missing skills. Do not feel the need to include every single one of those skills in your resume. Rather, focus your efforts on hard skills, especially the hard skills that occur frequently, as those have a bigger impact on your match rate. Hiring managers and recruiters search for hard skills, such as “six sigma,” much more often than they do soft skills, such as “passion” or “verbal communication.” On average, resumes are almost twice as long as job descriptions, so it’s OK to mention the most important hard skills more times on your resume than they appear in the job description.

Job title is also a factor in your match rate. If you had a similar position in the past, change that job title in your work experience to the one you are applying for. As long as your roles were essentially the same, this tactic is not deceitful. If you haven’t had similar job titles before, you can include it in the summary statement.

For more specialized tips, fill out your Jobscan profile. When signed in, it is located in the drop down menu at top right, and allows you to provide Jobscan with information including your industry and where you are in the job search process. With a complete profile, Jobscan’s suggestions become more targeted to you personally.

Results and Findings

The longer a job description is, the better Jobscan can parse skills and keywords for analysis.

Measurable Results

Measurable results are a crucial part of effective resumes. Anyone can list what their job duties were; recruiters and hiring managers want to see what someone’s real contributions were. Turn your tired, vague bullet points into compelling accomplishments. Quantifiable results are specific statements such as “increased sales by 40 percent in 18 months” or “decreased delivery time by 30 hours per week, resulting in a savings of $145,000 per month.” Most candidates can list what they did, but few list measurable accomplishments.

One of Jobscan’s newest features is the ability for users to add the company name or web address for each job. The more information we get on different companies, the more specific our suggestions and ATS knowledge for each company can be.

Results and Findings page.

Negative Keywords

Hiring managers read resumes day after day and they are well-versed in cliche and overused phrases. Jobscan picks out negative keywords or “words to avoid” from your resume, including cliches and other words/phrases that will be red flags to the hiring manager. An example of a negative keyword is “team player.” While it’s an important skill, it isn’t quantifiable and is used in far too many resumes.

Negative keywords feature.
Negative keywords feature.

 

ATS-Specific Findings

Users can add the company name and web address for each job, providing Jobscan more information to generate ATS-specific tips.

Each ATS views and interprets your resume differently. For example, some ATS recognize plural versions of a keyword as a match, while others do not. The ATS-specific feature matches the company name that you are applying to with the ATS that it uses. This feature does not yet match all companies, but coverage will continue to grow over time.

Example of the current ATS specific feature.
Example of the current ATS specific feature.

 

Example of an ATS specific tip
Example of an ATS specific tip.

Resume Word Count

Many ATS use something called signal-to-noise ratio, which means that pertinent information is compared to irrelevant information. So, using less text can actually help increase your resume’s relevance. As a rule of thumb, aim for a one-page resume if you have zero to 10 years of work experience. If you have more than 10 years of work experience, you can use a two-page resume—but only if you have enough quality content to require two pages. If you pad your resume with fluff, a hiring manager might miss important information. If you are in academia, you’ll use a curriculum vitae (CV) instead, which can be much longer. Many countries outside the U.S. have their own resume practices—for example, longer resumes are the norm in Australia.

click-to-visit-jobscan

Skills and Keywords

The hard and soft skills comparisons do exactly what it sounds like: they compare the skills included in the job description to those mentioned on your resume. The keyword comparison compares the one-word terms found in the job description to the ones used on your resume. Most ATS consider frequency a factor—the more often a skill or keyword appears, the more important it is deemed—and that is reflected in the match rate.

Jobscan weighs hard skills much more heavily than soft skills and one-word keywords. You’ll get the best results by spending the majority of your effort on working hard skills into your resume.

Exclude Skills

Jobscan allows you to remove skills from your report by clicking the gray “X” next to a skill. This is handy when a skill is misinterpreted by Jobscan or isn’t relevant to your industry. After excluding skills, you can and refresh your scan. This feature helps you customize your resume optimization experience.

Keyword Context

The “Highlighted Skills” section allows you to choose a keyword and see every use of that keyword highlighted throughout your resume and the job description. Keyword context helps you quickly and efficiently edit your resume and quickly view how keywords are used.

Highlighted skills feature.
Highlighted skills feature.

Recognize Plurals

If a job description lists a skill in the plural form, such as “monthly audits,” and your resume lists it in the singular form (“monthly audit”), the two skills will not be seen as a match. That’s because most ATS do not consider singular and plural forms as the same word (an ATS called Greenhouse is one exception).

 

 

Jobscan built a switch you can toggle (on the left sidebar) if you’d like to see singular and plural forms of keywords counted as the same keyword.

Many users requested the ability to have Jobscan’s tool recognize singular and plural forms as the same skill. We built a switch you can toggle to see how your match rate might change if plural and singular forms of keywords were recognized as the same—but remember, the overwhelming majority of ATS on the market do not recognize different forms of a keyword as the same keyword.

Live Scoring

Jobscan premium members have access to live scoring. Live scoring gives you suggestions to improve your match rate as you make updates to your resume in real time. It also shows the estimated impact of for each hard skill or soft skill on your match rate.

Use Jobscan's suggestions and watch your match rate improve instantly.
Use Jobscan’s suggestions and watch your match rate improve instantly.

Cover Letter Scan

The cover letter scan feature, available to Jobscan premium users, scans your cover letter against the job posting similar to the way the resume scanner does with your resume. The qualifications used in the cover letter scanner are different than those used in the resume scanner and include soft skills, hard skills, and word count. Your cover letter scan can improve your overall match rate by up to 10%. This feature can be found after scanning your resume by clicking on the “cover letter” tab below your match rate. Keep in mind that you can only scan your cover letter after you’ve scanned a resume.

Screenshot of the cover letter scan feature.
Screenshot of the cover letter scan feature.

Resume Manager

The resume manager can be found in the top navigation bar when you’re signed in. It saves your most recent 20 unique resumes scanned. The resume manager is a place for you to organize your resumes and indicate a “master resume”  to make your future scans more efficient.

Screenshot of the resume manager feature.
Screenshot of the resume manager feature.

Master Resume

In the Resume Manager, you have the option to designate a “master resume.” Using the toggle beside them, a recent resume can be marked as your master or default resume, which means it can be used for every new scan simply by marking the “use master resume” box on the scan page. While your master resume shouldn’t be used to apply for jobs, it can be helpful to begin with a resume that includes all of your experience and qualifications before you begin tailoring it for a specific job.

master resume

Job Recommendations

Jobscan provides a list of available jobs at the bottom of the results page. These jobs are pulled from Indeed, the largest job site on the web, and will likely include jobs that you haven’t come across in your job search. Rather than searching Indeed based on a job title, the jobs are selected based on key skills found either in your resume or in the job description.

Job locations are within a 25-mile radius of either the zip code entered into your Jobscan profile or the location of your computer’s IP address.

Dashboard

When signed in, Jobscan’s dashboard feature sits at the top of your home screen. It shows your number of total scans, unique resumes, unique job descriptions, and tracked interviews. It also shows your most recent resume scan and match rate, as well as your most recent LinkedIn scan and match rate. On the right hand sidebar you’ll find useful blog posts and a to-do list that will help you get the most out of JobScan.

Want to start a new scan? Simply scroll down from your dashboard!

Scan History

Jobscan’s scan history saves previous scans, allows you to star jobs you are most interested in, lets you view previous versions of your resume, and saves previous job descriptions.

When you scan your resume you can choose to make it visible by recruiters that Jobscan plans to partner with in the near future. Not only will you be improving your resume, you’ll actually put yourself into consideration for future jobs.

You can even track your interviews in your scan history. Organizing your job search with timestamps will make you more productive.

Screenshot of Jobscan's Scan History feature.
Screenshot of Jobscan’s Scan History feature.

Job Matcher

Most job boards only show you jobs based on your job title, the exact words you search for, and your location. We find that limiting. We believe a more relevant job is based on your entire skillset instead of simply a job title. At the end of the day, a project manager in construction is very different from a project manager in IT.

Like “Job Recommendations” above, Jobscan Job Matcher builds on Indeed, the primary job search tool for most job seekers, to suggest jobs based on the top skills and keywords found in your resume and the job listings you’ve been scanning against. In Job Matcher, you can also dynamically change job recommendations by simply adding and removing skills from the filter bar on the left (not pictured).

Jobscan Job Matcher is an intelligent job board that matches based on the skillsets of your resume and job descriptions instead of simple job titles or search queries. The more preferences you provide Jobscan, the more relevant your job recommendations become.

Screenshot of the Job Matcher feature.
Screenshot of the Job Matcher feature.

LinkedIn Optimization

Users can access to the LinkedIn Optimization tool by clicking “LinkedIn” in the top navigation bar. Similar to the resume scanner, LinkedIn Optimization scans your LinkedIn profile against multiple job descriptions and provides a score based on how likely you would be to show up in a recruiter’s search. Premium paid users also receive actionable tips and keywords to improve their searchability on LinkedIn.

Getting your score is a three-step process:

  1. Sign in with your LinkedIn Profile
  2. Download a PDF of your LinkedIn profile and upload it to Jobscan
  3. Paste in or select at least 3 job descriptions
  4. Generate your score
Screenshots for each step in the LinkedIn Optimization process.

A step-by-step guide for LinkedIn Optimization can be found here.

Learning Resources

Jobscan’s Learning Center contains resources to help you on your job search, beginning to end.

It includes a search to help you find the most relevant resources in our archive of hundreds of articles and blog posts on job searches, resume building, ATS, LinkedIn, cover letters, and more.

Learning Resources center

How to get started

Signing up for a free Jobscan account is much simpler than most other online signups. All you have to do is enter your email address and a password (adding your ZIP code is optional).

Once you’re signed up, you’ll be able to choose from three different membership levels. The first option is free and offers 5 resume match rate calculations per month, 5 skill comparisons per month, and 5 keyword comparisons per month.

The second option is free for one month, and $89.95 for three months after that. Since the first month is free, it works out to being four months for $89.95 total ($22.48/month). If you cancel within your free month, you won’t be charged at all. This route offers the following benefits:

The third option offers the same benefits as the second option, but at the price of $49.95 each month. This is a great option if you’re only looking to use the service on a month-to-month basis, or don’t think you’ll be job searching for longer than two months total. No matter what membership option you choose, Jobscan offers 10 free scans for every friend you invite who joins Jobscan (up to 10 friends or 100 scans).

If you’re starting your resume from scratch, or need to brush up on the best practices of resume writing, take a look at Jobscan’s complete resume writing guide for tips.

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2 thoughts on “How to Use Jobscan: A Step-by-Step Guide”

  1. Would it be considered plagiarism if we use the exact phrasing per your article advice, “Echoing the exact phrasing used by a job description”? Or is this practice okay with hiring managers?

  2. Hi, Elsa! Echoing the phrasing of a job description is not the same thing as plagiarizing at all. It’s picking out select keywords from the job listing, not just copying and pasting the listing into your resume. “Echoing the exact phrasing” means just that–using the precise phrases the job description does. One well-known tech company uses the term “program management” to refer to the exact same thing that another well-known tech company calls “project management.” You have to make sure your word choices match up with an employer’s. We would never advocate for plagiarizing, and a resume that contains entire chunks of a job posting wouldn’t do well anyway.

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