Office Administrator Examples, Skills, and Keywords
If you’re applying for a job as an office administrator, you can tailor your resume to match what employers are looking for. Keep reading to learn what you should include in an office administrator resume and what makes a resume stand out.Optimize Your Resume Build a New Resume
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5 Resume Writing Tips for Office Administrators
Once you know the skills and keywords you want to target in your application, you can write a winning resume by using these five tips:
1. Keep it short
Outside of a few very specialized fields, job applications request a one-page resume. That means you need to use your space wisely when you’re talking about your skills. Great office administrator resume examples boil down years of work history into a few easy-to-read headings and bullets.
One way to keep things concise is to use action words. An action word explains what you did more clearly than a vague or passive term. You can replace phrases like “take part” and “handle” with action words like “direct” and “coordinate.” This gives the reader a better idea of what you actually did in your previous position.
2. Use your summary effectively
The first paragraph of a traditional resume is called the resume summary. This is where you explain your experience and skills in a few short sentences. You may also include what you want out of a position, which is called your resume objective. Your summary is important because it may be the only thing a hiring manager reads.
For example, an office administrator resume summary might look like this: “Knowledgeable office administrator focusing on leveraging administrative and management skills at Brown, LLC. 5+ years of experience includes keeping a 5-person office running during a change in ownership, implementing new organization systems, and improving employee efficiency by 17%.”
This summary explains the candidate’s goal and namedrops the company for which they want to work. It also explains how they’ve improved conditions at their past positions. That shows they’re both excited for the opening in question, and they’ve been successful in past jobs.
3. Describe your experience
The next section in most resumes is past work experience. List the company for which you worked and how long you worked there, then describe your responsibilities in bullet points afterward. This is the best place to give specific examples of how you’ve used your skills in the past.
Be specific in your bullet points. Remember, action words explain what you accomplished more effectively than generic terms. Don’t be afraid of sounding too confident or playing up your accomplishments. Your resume is the perfect time to be frank about exactly how good you are at your job.
You should always list your job history in reverse chronological order. This puts your most recent position at the top of the section. Your most relevant skills and experience will be easy to find. Since many hiring managers are in a rush, this lets them glance at where you’re coming from and then move on.
4. Include quantifiable data
Many businesses track whether something succeeds by using hard numbers. Metrics like spending and efficiency are great ways to add quantifiable data to your resume. If you’ve saved past employers money, list it as one of your accomplishments at that job. Some examples of measurable data include:
- “Reduced spending on office supplies by 30%.”
- “Trained 15 employees a year.”
- “Implemented filing system that saved 10 hours weekly.”
- “Monitored and directed calls on a 4-line phone system.”
These suggestions give potential employers clear examples of your past successes that they can compare to other candidates.
5. Include an office administrator skills section
You can only include so many responsibilities in your job history. If you have skills you want to highlight, you can list them in their own section. This also makes your resume easier for hiring managers to skim. If they need a candidate who understands a specific program, they can check your skills section to see if you have what they need.
Listing your skills in their own section is also helpful for incorporating more keywords into your resume. Suppose your proficiency with Excel may not have been necessary for your recent jobs. You can still list it under your “Skills” heading so hiring managers know you can handle spreadsheets.