Personal Assistant Resume Examples, Skills, and Keywords
Becoming a personal assistant is a common step in many career tracks. You might be an organized person who enjoys helping other people run their day-to-day tasks, or you might be interested in learning about a company and getting your foot in the door. To improve your chances of nabbing a role as a personal assistant, create a polished, professional resume that is tailored to the job.
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Personal Assistant Resume Sample
As a personal assistant, you will work closely with your boss, often playing a valuable role in the organization. Whether you’re working for an executive at a large company, an entrepreneur, or providing personal assistance to an individual, you will be counted on for a variety of professional and personal duties.
There are a variety of skills that contribute to your success as a personal assistant. Most importantly, you should be well-organized and trustworthy. When writing your resume, focus on duties and accomplishments that demonstrate these skills. Before writing your resume, look at the job description and customize your resume to the relevant keywords and skills required for the position. Some skills to highlight include prioritization and accountability. Focus on how your experience relates to these and other skills.
Use the following template as a guide to develop a resume that helps you stand out from other applicants. This sample includes action-oriented items and highlights accomplishments. It is written well and clearly communicates the candidate’s ability to be a great personal assistant.
Albany, NY • (555) 555-1234 • samhill@email.com • linkedin.com/in/sam-hill
Executive Personal Assistant
I’m an ambitious and dynamic young professional with a passion to wake up every day feeling excited about the work I do. I am responsible, dependable, and can quickly become polished in any task that is given to me. As a high-achiever, I push myself to be the best at everything I do. I may not have all the answers, but I will always find a solution whether helping clients manage their day-to-day schedule, personal brand, finances, or work and home logistics.
Operations Excellence |Account & Budget Management | Email and Social Media Management| Quality Assurance | Communications Management | Agile Methodology | Continuous Improvement | Organization & Scheduling |Logistics | Team Building | Relationship Management | Complex Communication
- Administered accounts and budgets.
- Organized and maintained appointments, incoming emails, faxes and posts, often corresponding on behalf of management.
- Screened phone calls, inquiries and requests, and handled them when appropriate.
- Negotiated with clients often involving crucial decision-making tactics, attended meetings and ensured managements readiness and preparation.
- Coordinated travel, visas and accommodations and, occasionally, traveled with management, took notes or dictation at meetings and provided general assistance during presentations.
- Served as regional administrative support contact for Leasing Agents and Assistants; resolved issues remotely across two regions.
- Increased efficiency by acting as liaison between 20+ agents and the regional directors to streamline requests and fulfillments. Developed and implemented new timeline structure that ensured consistency in report submission and established specific deadlines for documents.
- Administered expense and travel policies by working with the accounting team to become the departments’ subject matter expert on the expense report management software.
- Managed the workflow of temporary assistants; ensured adherence to corporate policies. Facilitated new hire requirements and assisted with employee orientation and training.
Why this resume works
Personal Assistant Resume Skills and Keywords
These resume skills represent those that are most requested of personal assistants. Use these and other personal assistant resume keywords strategically to demonstrate your experience. You’ll also improve your chances of being approved by an Applicant Tracking System (ATS), a software filter used by many hiring managers.
Top Personal Assistant Resume Skills
- Scheduling and calendar management
- Conference setup
- Database creation and management
- Microsoft Office
- Event planning
- Expense reports
- Filing
- Taking notes and dictation
- Greeting clients
- Travel arrangements
- Handling email
- Meeting planning
- Screening calls
- Research
- Prioritizing
- Organization
- Professionalism
- Discretion
- Tact
- Communication
- Accountability
- Problem-solving
- Time management
- Critical thinking
- Multitasking
- Adaptability
- Customer service
- Detail orientation
- Work ethic
- Ability to work independently
1. Personalize your resume
Show hiring managers that you have researched the position. Pull key skills out of the job description and build your resume around them. Highlight previous experience that addresses these skills to demonstrate your qualifications for the job.
The duties of a personal assistant can vary based on your boss’s position. If you know the job title of the person who will be your boss if you get the job, concentrate on skills that are relevant. Your job duties as a CEO’s personal assistant will be different from those of a household personal assistant.
2. Write a relevant objective
Your objective should reflect your value to the company and how you can meet their needs. Most hiring managers read this part of your resume first and decide in seconds whether to continue. Create objectives that speak to how you intend to make life easier for your new boss. Include your best qualifications and address how you will grow with the company.
When writing your objective statement, keep it short but interesting. This is where you can sell your skills to the recruiter and/or the hiring manager. Instead of sending out one standard resume with each job application, customize your objective to the specific company.
3. Play up your accomplishments
If you’re an experienced personal assistant, use your previous job descriptions to showcase ways in which you helped your previous employer. Instead of focusing on your daily responsibilities, lead with procedures that achieved results:
- “Implemented a digital filing system that cut down on paper waste by 25%”
This example not only shows that you have filing and tech skills but also demonstrates how you can use them to make office procedures more efficient.
If you’ve had limited work experience, list internships, volunteer positions, and others that helped you gain relevant experience for the job.
4. Bolster your experience in the education section of your resume
You may be interested in becoming a personal assistant to get your foot in the door in a certain company. If you don’t have a lot of job titles to list, add bullets highlighting other relevant experience and skills in the education section of your resume. If you volunteered in school or served on any student boards, mention these accomplishments.
It’s not necessary to focus on your GPA. Instead, emphasize experiences that helped you build pertinent skills for the position of personal assistant. If you regularly planned events or managed schedules on different project teams, include them in this section.
5. Play up your additional skills
In general, your resume should be short. Limiting it to one page is ideal. But adding a section focusing on your additional certifications and skills is a great way to make yourself stand out. Listing software certifications or extended learning courses on your resume shows that you are motivated and have the ability to learn new skills.
Add professional memberships, groups, freelance work, volunteering work, publications, and other special skills in this section. If you are fluent in any other languages, add them here as well.
